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1. Yes, first impressions count! A custom email address may seem like a drop in the ocean when it comes to branding your business, but it’s irrefutably essential. You can make a meaningful impact on your clients, shareholders, suppliers or partners in just one glance. A custom domain email address gives your business legitimacy.

2. A custom domain email @yourcompanyname shows more credibility and professionalism than using any other free email service that cannot customize your domain. Most free email companies offer basic email, but you must use their domain (for instance, @gmail.com, @yahoo.com, @hotmail.com @freemail.com). Such domain names no longer project a professional tone for businesses and do not inspire confidence in potential clients, shareholders, suppliers or partners. They’re often associated with spammers or fraudsters.

3. Professional email services offer more storage space for email, and you don’t have to worry about continuously deleting emails to create more space.

4. Unlike with free email services, with professional email hosting, you have access to your email service provider to call/email for help if anything goes wrong.

5. Most email hosting services will maintain and support our email for you. This is not only cheaper in the long run but will free up your IT teams to focus on other core business matters.

Continuously monitoring, maintaining and supporting the company’s email yourself or in-house will add to your expenses and increase the likelihood of computer infections resulting from viruses, malware, and increased risks of blacklisting, ransomware, phishing and spoofing attacks. Such problems may cause email downtime lasting several hours or days.

The best email hosting providers invest in infrastructure and resources to ensure redundancy should the primary mail server go down. They have tools to monitor systems and IT experts responsible for regularly updating email security systems (spam filtering).

6. Some of the best professional email hosting providers in the market today (e.g., MailSafi, Google, Microsoft) will also offer team collaboration tools.

7. Unlike ad-endorsed free email, domain email is free of ads and includes advanced email management solutions and creation features.

8. Having your domain email (@yourdomain) tends to be safer and a lesser target for cybercriminals compared to, for instance, @gmail.com or @yahoo.com

9. Some business email hosting services come with additional features such as calendar, address book, tasks, notes, larger attachments.

• A customized domain name that helps in building your business’ brand.

• More storage space.

• Easier to scalable. With most professional email hosting services, you can add and remove users as your business needs change. This means you will only pay for what you need.

• More robust antivirus and email spam filters reducing the chances that your organization will be blacklisted on the internet.

• Email uptime guarantee is higher with professional email hosting than shared website hosting which suffers more likelihood of downtime.

• No advertisements.

• Some of the best business email hosting service providers have the added advantage of (optional) team collaboration tools. Collaboration tools make team work in organizations easier – read our article on the benefits of digital collaboration in the workplace to get a better understanding of how they can improve communication in your business.

• Email synchronization across multiple devices, through webmail, smartphone and your favorite email client (such as Outlook, Thunderbird, etc.)

• Using a third-party email hosting company allows you to reduce your email management costs. Because maintenance and other updates are handled by your email service provider, you’ll need fewer internal management resources (time, personnel, hardware, software, etc.). There is no need to hire a range of specialized IT staff dedicated to managing and maintaining internal email servers.

• Larger attachments.

• IMAP/POP3/Exchange active sync services.

✓ Guaranteed availability 99.99% uptime

✓ Email access anytime, anywhere on multiple devices via a desktop computer, laptop, phone or other mobile device. MailSafi keeps you continuously in the loop while you’re on the go.

✓ Filtering of spam, viruses and malware. Protection against email spoofing, ransomware and phishing attacks. Includes both inbound and outbound email scanning – minimizing the risk that your organization will be blacklisted on the internet.

✓ No additional hardware or software is required on your part.

✓ Storage space starting from 10GB (Basic) up to 50 GB (Enterprise). Extra storage space available on-demand and at a minimal fee.

✓ Flexible storage space allocation – pooled storage or per user storage

✓ MailSafi has multiple email servers located in different geographical locations for redundancy. Guaranteed 99.9% uptime.

✓ Email hosting for multiple domains.

✓ Calendar for scheduling appointments. You can synchronize, schedule and share your appointments with others in your organization automatically

✓ Address book to allow storage and sharing of contacts within the organization.

✓ IMAP/POP/Exchange Active Sync

✓ Administrator portal to manage users – create, delete users, etc.

✓ Users can manage their mailbox settings, including changing passwords, enabling two-factor authentication, setting application-specific passwords, enabling out-of-office, filtering email by folders and creating multiple user identities.

✓ You can access your email via a web browser or on any third-party email client (e.g., Outlook, Thunderbird, etc.)

✓ Incoming and outgoing email encryption in transit using TLS encryption.

✓ 24 * 7 technical support

✓ MailSafi is flexible to accommodate the varying user needs in an organization. We are prepared to discuss further with you the specific needs of your users to provide a reliable and affordable solution that works for you, even if it means splitting your users between the three plans as is necessary. You will only spend on what you need.

✓ Team collaboration features – file storage, file sharing, file sync, collaborate on files, video call/chat online with your colleagues is available in the Enterprise plan.