Google and M@ilSafi Setup Tasks
Tasks and Timelines
| Tasks | Duration | Owner | Required Access |
|---|---|---|---|
| Sign Up | 1 day | M@ilSafi & Client | N/A |
| Add user Mailboxes to M@ilSafi platform | 1 day | M@ilSafi & Client | M@ilSafi Admin portal credentials |
| Creating Migration TXT file | 1 day | Client | User credentials |
| Configure Integration of Google & M@ilSafi | 1 day | Client | Google Admin portal credentials |
| Migrate mailboxes data from Google to M@ilSafi | Depends on size of Mailbox | M@ilSafi | N/A |
| Add M@ilSafi validation (SPF, DKIM) | 1 day | M@ilSafi | Client cPanel |
| Update users of changeover | 1 day | Client | N/A |
Google and M@ilSafi Setup Tasks
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DNS validation records to be added in cPanel
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SPF- include:spf.mailsafi.com
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DKIM- default._domainkey CNAME default._domainkey.mailsafi.com
User accounts tasks
First, you have to create your users on M@ilSafi admin portal. The mailboxes have to exist in M@ilSafi to begin the migration.
For a user migrating from a Google platform account, the most secure and direct option, which covers accounts with 2FA enabled, is to use an App Password for the migration tool.
This method is necessary for 2FA-enabled accounts and bypasses the need to enable "less secure apps" which is not possible when 2FA is active.
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Enable IMAP on user Google account (access to user account is required).
Refer to https://support.google.com for more information.
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Turn on 2-Step Verification.
Refer to https://support.google.com for more information.
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Create application-specific password on Google.
Refer to https://support.google.com for more information.
Impact of migration on users
To migrate email, you need access to the user mailboxes on Google. The users can perform the above activities or can be assisted by an IT person.
If you can't access user mailboxes, you'll have to create application-specific passwords. This provides access to the user mailboxes by using a secondary password.
