{"id":2438,"date":"2020-12-01T19:19:50","date_gmt":"2020-12-01T16:19:50","guid":{"rendered":"https:\/\/mailsafi.com\/blog\/?p=2438"},"modified":"2020-12-02T11:47:43","modified_gmt":"2020-12-02T08:47:43","slug":"application-specific-passwords","status":"publish","type":"post","link":"https:\/\/mailsafi.com\/blog\/application-specific-passwords\/","title":{"rendered":"Application-Specific Passwords: What Are They and Why Are They Necessary?"},"content":{"rendered":"\n<p>Application-specific passwords (app-specific passwords) are computer-generated 16-character passcodes that give a less-secure third-party app or device permission to access your cloud-based account. App-specific passwords) allow you to securely sign in to your account when you use third-party apps with your account.&nbsp;<\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_49 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"ez-toc-toggle-icon-1\"><label for=\"item-69d4b60d84d1b\" aria-label=\"Table of Content\"><span style=\"display: flex;align-items: center;width: 35px;height: 30px;justify-content: center;direction:ltr;\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/label><input  type=\"checkbox\" id=\"item-69d4b60d84d1b\"><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/mailsafi.com\/blog\/application-specific-passwords\/#Why_Application-Specific_Passwords_Are_Necessary\" title=\"Why Application-Specific Passwords Are Necessary\">Why Application-Specific Passwords Are Necessary<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/mailsafi.com\/blog\/application-specific-passwords\/#Are_App-specific_Passwords_More_Secure_than_Passwords\" title=\"Are App-specific Passwords More Secure than Passwords?\">Are App-specific Passwords More Secure than Passwords?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/mailsafi.com\/blog\/application-specific-passwords\/#Deriving_the_Benefit_of_App-specific_Passwords\" title=\"Deriving the Benefit of App-specific Passwords\">Deriving the Benefit of App-specific Passwords<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"has-vivid-red-color has-text-color wp-block-heading\" style=\"font-size:32px\"><span class=\"ez-toc-section\" id=\"Why_Application-Specific_Passwords_Are_Necessary\"><\/span><strong>Why Application-Specific Passwords Are Necessary<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><strong><a rel=\"noreferrer noopener\" href=\"https:\/\/mailsafi.com\/blog\/two-factor-2fa-authentication-why-you-should-use-it\/\" target=\"_blank\"><span class=\"has-inline-color has-vivid-cyan-blue-color\">Two-factor authentication<\/span><\/a><\/strong> (also called two-step verification or 2FA) requires two things to log into your account. You have first to enter your password, and then you are prompted to enter a one-time-use code. This code is often generated by a smartphone app sent via SMS or emailed to you. For some, it may also be generated on a physical security token device such as RSA SecureID.<\/p>\n\n\n\n<p>Ordinarily, you enter your password, and then you are prompted for the one-time code. You enter the code, and your device receives a token that considers the application or browser authenticated or something like that \u2014 it doesn\u2019t actually store the password.<\/p>\n\n\n\n<p>However, some applications aren\u2019t compatible with two-step verification. For instance, let\u2019s say you want to use a desktop email client (such as Outlook or Thunderbird) to&nbsp;access your email. These email clients work by asking you for a password. They then store that password and use it every time they access the server. There\u2019s no way to enter a two-step verification code into these older applications.<\/p>\n\n\n\n<p>To fix this, <strong><a href=\"https:\/\/mailsafi.com\" target=\"_blank\" rel=\"noreferrer noopener\"><span class=\"has-inline-color has-vivid-cyan-blue-color\">MailSafi<\/span><\/a><\/strong>, Google, Microsoft, Apple, and various other email hosting providers that offer two-factor authentication also offer the ability to generate an application-specific password. <\/p>\n\n\n\n<p>In this case, you then enter this password into the application \u2014 for example, your desktop email client of choice \u2014 and that application can happily connect to your account. Problem solved \u2014 applications that wouldn\u2019t be compatible with 2FA now work with it.<\/p>\n\n\n\n<h2 class=\"has-vivid-red-color has-text-color wp-block-heading\" style=\"font-size:32px\"><span class=\"ez-toc-section\" id=\"Are_App-specific_Passwords_More_Secure_than_Passwords\"><\/span>Are App-specific Passwords More Secure than Passwords?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Application-specific passwords are certainly an advancement in account security over user-generated passwords. Theoretically, purely because of their length (16-characters), they can be considered more secure than <em>most <\/em>user-generated passwords, which average about 8 characters.<\/p>\n\n\n\n<p>Also, using application-specific passwords is better than giving every application your primary password. Application-specific passwords maintain a high-security level and help ensure your primary password won\u2019t be collected or stored by any third-party apps you use.<\/p>\n\n\n\n<p>You\u2019ll use an app-specific password for any mobile, desktop, or browser app that requires access to some parts of your data, such as the email in your mailbox, the events in your calendar, or the addresses in your contacts. This way, your primary login credentials are never shared with another service provider or stored on their servers.<\/p>\n\n\n\n<p>However, the name may also provide a false sense of security to many people. This name is misleading because although it suggests that the generated passwords can only be used on one app, it is actually possible to use the same password on multiple applications or devices. It would not be wise, but then again, nothing stops you from doing it. It is just bad practice to do so.<\/p>\n\n\n\n<h2 class=\"has-vivid-red-color has-text-color wp-block-heading\" style=\"font-size:32px\"><span class=\"ez-toc-section\" id=\"Deriving_the_Benefit_of_App-specific_Passwords\"><\/span>Deriving the Benefit of App-specific Passwords<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>To derive the intended security benefit of using application-specific passwords, you should not reuse the passwords across applications or devices.<\/p>\n\n\n\n<figure class=\"wp-block-pullquote\"><blockquote><p><em>Application-specific passwords are named as such to encourage good security practices. <\/em><strong>You are not supposed to reuse them.<\/strong><\/p><\/blockquote><\/figure>\n\n\n\n<p>You need to generate a new application-specific password for each application you use. With most services that offer app-specific passwords, you\u2019ll only have to enter an app-specific password once per application or device. Therefore, you don\u2019t need to worry about memorizing it.<\/p>\n\n\n\n<p>That\u2019s why <strong><a href=\"https:\/\/www.mailsafi.com\/email-hosting\" target=\"_blank\" rel=\"noreferrer noopener\"><span class=\"has-inline-color has-vivid-cyan-blue-color\">MailSafi<\/span><\/a><\/strong>, Google, <strong><a href=\"https:\/\/support.apple.com\/en-ke\/HT204397\" target=\"_blank\" rel=\"noreferrer noopener\"><span class=\"has-inline-color has-vivid-cyan-blue-color\">Apple<\/span><\/a><\/strong>, and other services don\u2019t allow you to view these application-specific passwords once you\u2019ve generated them. They\u2019re displayed only once (when you generate them). You are then supposed to enter them in the application, and then you ideally never see them again. The next time you need to use such an application, you need to generate a new application password.<\/p>\n\n\n\n<p>This does provide some security advantages. When you\u2019re done with an application, you can choose to \u201cDelete\u201d or \u201cRevoke\u201d the related application-specific password and that password will no longer grant access to your account. Any applications using the old password won\u2019t work.<\/p>\n\n\n\n<p><strong><em>Unlike backup codes, application-specific passwords can be used forever \u2014 or until you manually delete or revoke them.<\/em><\/strong> <\/p>\n\n\n\n<p class=\"has-light-green-cyan-background-color has-background\"><strong><a href=\"https:\/\/www.mailsafi.com\/email-hosting\" target=\"_blank\" rel=\"noreferrer noopener\"><span class=\"has-inline-color has-vivid-cyan-blue-color\">MailSafi cloud-based email service<\/span><\/a><\/strong> offers app-specific passwords in both MailSafi Basic and MailSafi Enterprise.<\/p>\n<div class=\"pvc_clear\"><\/div><p id=\"pvc_stats_2438\" class=\"pvc_stats all  \" data-element-id=\"2438\" style=\"\"><i class=\"pvc-stats-icon large\" aria-hidden=\"true\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" version=\"1.0\" viewBox=\"0 0 502 315\" preserveAspectRatio=\"xMidYMid meet\"><g transform=\"translate(0,332) scale(0.1,-0.1)\" fill=\"\" stroke=\"none\"><path d=\"M2394 3279 l-29 -30 -3 -207 c-2 -182 0 -211 15 -242 39 -76 157 -76 196 0 15 31 17 60 15 243 l-3 209 -33 29 c-26 23 -41 29 -80 29 -41 0 -53 -5 -78 -31z\"\/><path d=\"M3085 3251 c-45 -19 -58 -50 -96 -229 -47 -217 -49 -260 -13 -295 52 -53 146 -42 177 20 16 31 87 366 87 410 0 70 -86 122 -155 94z\"\/><path d=\"M1751 3234 c-13 -9 -29 -31 -37 -50 -12 -29 -10 -49 21 -204 19 -94 39 -189 45 -210 14 -50 54 -80 110 -80 34 0 48 6 76 34 21 21 34 44 34 59 0 14 -18 113 -40 219 -37 178 -43 195 -70 221 -36 32 -101 37 -139 11z\"\/><path d=\"M1163 3073 c-36 -7 -73 -59 -73 -102 0 -56 133 -378 171 -413 34 -32 83 -37 129 -13 70 36 67 87 -16 290 -86 209 -89 214 -129 231 -35 14 -42 15 -82 7z\"\/><path d=\"M3689 3066 c-15 -9 -33 -30 -42 -48 -48 -103 -147 -355 -147 -375 0 -98 131 -148 192 -74 13 15 57 108 97 206 80 196 84 226 37 273 -30 30 -99 39 -137 18z\"\/><path d=\"M583 2784 c-38 -19 -67 -74 -58 -113 9 -42 211 -354 242 -373 16 -10 45 -18 66 -18 51 0 107 52 107 100 0 39 -1 41 -124 234 -80 126 -108 162 -133 173 -41 17 -61 16 -100 -3z\"\/><path d=\"M4250 2784 c-14 -9 -74 -91 -133 -183 -95 -150 -107 -173 -107 -213 0 -55 33 -94 87 -104 67 -13 90 8 211 198 130 202 137 225 78 284 -27 27 -42 34 -72 34 -22 0 -50 -8 -64 -16z\"\/><path d=\"M2275 2693 c-553 -48 -1095 -270 -1585 -649 -135 -104 -459 -423 -483 -476 -23 -49 -22 -139 2 -186 73 -142 361 -457 571 -626 285 -228 642 -407 990 -497 242 -63 336 -73 660 -74 310 0 370 5 595 52 535 111 1045 392 1455 803 122 121 250 273 275 326 19 41 19 137 0 174 -41 79 -309 363 -465 492 -447 370 -946 591 -1479 653 -113 14 -422 18 -536 8z m395 -428 c171 -34 330 -124 456 -258 112 -119 167 -219 211 -378 27 -96 24 -300 -5 -401 -72 -255 -236 -447 -474 -557 -132 -62 -201 -76 -368 -76 -167 0 -236 14 -368 76 -213 98 -373 271 -451 485 -162 444 86 934 547 1084 153 49 292 57 452 25z m909 -232 c222 -123 408 -262 593 -441 76 -74 138 -139 138 -144 0 -16 -233 -242 -330 -319 -155 -123 -309 -223 -461 -299 l-81 -41 32 46 c18 26 49 83 70 128 143 306 141 649 -6 957 -25 52 -61 116 -79 142 l-34 47 45 -20 c26 -10 76 -36 113 -56z m-2057 25 c-40 -58 -105 -190 -130 -263 -110 -324 -59 -707 132 -981 25 -35 42 -64 37 -64 -19 0 -241 119 -326 174 -188 122 -406 314 -532 468 l-58 71 108 103 c185 178 428 349 672 473 66 33 121 60 123 61 2 0 -10 -19 -26 -42z\"\/><path d=\"M2375 1950 c-198 -44 -350 -190 -395 -379 -18 -76 -8 -221 19 -290 114 -284 457 -406 731 -260 98 52 188 154 231 260 27 69 37 214 19 290 -38 163 -166 304 -326 360 -67 23 -215 33 -279 19z\"\/><\/g><\/svg><\/i> <img loading=\"lazy\" decoding=\"async\" width=\"16\" height=\"16\" alt=\"Loading\" src=\"https:\/\/mailsafi.com\/blog\/wp-content\/plugins\/page-views-count\/ajax-loader-2x.gif\" border=0 \/><\/p><div class=\"pvc_clear\"><\/div>","protected":false},"excerpt":{"rendered":"<p>Application-specific passwords (app-specific passwords) are computer-generated 16-character passcodes that give a less-secure third-party app or device permission to access your cloud-based account. App-specific passwords) allow you to securely sign in to your account when you use third-party apps with your account.&nbsp; Why Application-Specific Passwords Are Necessary Two-factor authentication (also called two-step verification or 2FA) requires [&hellip;]<\/p>\n<div class=\"pvc_clear\"><\/div>\n<p id=\"pvc_stats_2438\" class=\"pvc_stats all  \" data-element-id=\"2438\" style=\"\"><i class=\"pvc-stats-icon large\" aria-hidden=\"true\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" version=\"1.0\" viewBox=\"0 0 502 315\" preserveAspectRatio=\"xMidYMid meet\"><g transform=\"translate(0,332) scale(0.1,-0.1)\" fill=\"\" stroke=\"none\"><path d=\"M2394 3279 l-29 -30 -3 -207 c-2 -182 0 -211 15 -242 39 -76 157 -76 196 0 15 31 17 60 15 243 l-3 209 -33 29 c-26 23 -41 29 -80 29 -41 0 -53 -5 -78 -31z\"\/><path d=\"M3085 3251 c-45 -19 -58 -50 -96 -229 -47 -217 -49 -260 -13 -295 52 -53 146 -42 177 20 16 31 87 366 87 410 0 70 -86 122 -155 94z\"\/><path d=\"M1751 3234 c-13 -9 -29 -31 -37 -50 -12 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