{"id":1644,"date":"2020-09-28T15:20:47","date_gmt":"2020-09-28T12:20:47","guid":{"rendered":"https:\/\/mailsafi.com\/blog\/?p=1644"},"modified":"2024-01-24T11:58:16","modified_gmt":"2024-01-24T08:58:16","slug":"8-reasons-why-you-should-outsource-your-spam-filtering","status":"publish","type":"post","link":"https:\/\/mailsafi.com\/blog\/8-reasons-why-you-should-outsource-your-spam-filtering\/","title":{"rendered":"8 Reasons Why You Should Outsource Your Spam Filtering"},"content":{"rendered":"\n<p>Still not sure you whether you should outsource your spam filtering?<\/p>\n\n\n\n<p>Well, over 80% of organizations have had a virus, worm or trojan successfully infiltrate their network through email. Once spam actually reaches an employee\u2019s mailbox, it leaves your entire corporation at the mercy of your employees doing the right thing. While there are some <strong><a rel=\"noreferrer noopener\" href=\"https:\/\/mailsafi.com\/blog\/the-role-of-your-employees-in-your-fight-against-spam\/\" target=\"_blank\"><span class=\"has-inline-color has-vivid-cyan-blue-color\">best-practice guidelines<\/span><\/a><\/strong> you can offer to your employees, leaving this up to your employees is a huge risk because spammers have perfected the art of fooling email recipients.<\/p>\n\n\n\n<p>You\u2019re probably well aware of the<span class=\"has-inline-color has-vivid-cyan-blue-color\"><strong><a rel=\"noreferrer noopener\" href=\"https:\/\/mailsafi.com\/blog\/what-does-email-spam-and-spam-filtering-mean-for-businesses\/\" target=\"_blank\"> <\/a><\/strong><\/span><strong><a rel=\"noreferrer noopener\" href=\"https:\/\/mailsafi.com\/blog\/what-does-email-spam-and-spam-filtering-mean-for-businesses\/\" target=\"_blank\"><span class=\"has-inline-color has-vivid-cyan-blue-color\">benefits of spam protection<\/span><\/a><\/strong> for your business. Many companies opt to have their antispam protection managed in-house by the IT department. Some think it\u2019s cheaper; others think it\u2019s more reliable, and some simply don\u2019t think of bringing in outside help for the battle against unsolicited email. However, there are several advantages to outsourcing your business\u2019s spam filtering. Let&#8217;s take a look at some of these.<\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_49 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"ez-toc-toggle-icon-1\"><label for=\"item-69e20c251f5dc\" aria-label=\"Table of Content\"><span style=\"display: flex;align-items: center;width: 35px;height: 30px;justify-content: center;direction:ltr;\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/label><input  type=\"checkbox\" id=\"item-69e20c251f5dc\"><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/mailsafi.com\/blog\/8-reasons-why-you-should-outsource-your-spam-filtering\/#1_Greater_efficiency_in_threat_management\" title=\"1. Greater efficiency in threat management\">1. Greater efficiency in threat management<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/mailsafi.com\/blog\/8-reasons-why-you-should-outsource-your-spam-filtering\/#2_Reduced_capital_investment\" title=\"2. Reduced capital investment\">2. Reduced capital investment<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/mailsafi.com\/blog\/8-reasons-why-you-should-outsource-your-spam-filtering\/#3_Saving_on_bandwidth_and_resources\" title=\"3. Saving on bandwidth and resources\">3. Saving on bandwidth and resources<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/mailsafi.com\/blog\/8-reasons-why-you-should-outsource-your-spam-filtering\/#4_Email_queuing\" title=\"4. Email queuing\">4. Email queuing<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/mailsafi.com\/blog\/8-reasons-why-you-should-outsource-your-spam-filtering\/#5_Easy_to_deploy\" title=\"5. Easy to deploy\">5. Easy to deploy<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/mailsafi.com\/blog\/8-reasons-why-you-should-outsource-your-spam-filtering\/#6_Outbound_email_filteringrelaying\" title=\"6. Outbound email filtering\/relaying\">6. Outbound email filtering\/relaying<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/mailsafi.com\/blog\/8-reasons-why-you-should-outsource-your-spam-filtering\/#7_Can_better_handle_email_traffic_spikes\" title=\"7. Can better handle email traffic spikes\">7. Can better handle email traffic spikes<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/mailsafi.com\/blog\/8-reasons-why-you-should-outsource-your-spam-filtering\/#8_IT_staff_can_focus_on_more_important_jobs\" title=\"8. IT staff can focus on more important jobs\">8. IT staff can focus on more important jobs<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/mailsafi.com\/blog\/8-reasons-why-you-should-outsource-your-spam-filtering\/#Conclusion\" title=\"Conclusion\">Conclusion<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\" style=\"font-size:24px\"><span class=\"ez-toc-section\" id=\"1_Greater_efficiency_in_threat_management\"><\/span><strong><span class=\"has-inline-color has-vivid-red-color\">1. Greater efficiency in threat management<\/span><\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Malware threats delivered via spam messages can bring a variety of <strong><a href=\"https:\/\/mailsafi.com\/blog\/what-does-email-spam-and-spam-filtering-mean-for-businesses\/\" target=\"_blank\" rel=\"noreferrer noopener\"><span class=\"has-inline-color has-vivid-cyan-blue-color\">dangers <\/span><\/a><\/strong>to your business including loss of sensitive\/private client or company data. Outsourced antispam protection is typically far more efficient than in-house solutions because:<\/p>\n\n\n\n<ul>\n<li>They are cloud-hosted services. This means they stop spam before it ever gets to your server or network, therefore, your desktop apps will only <strong>receive clean mail<\/strong>. Essentially, you outsource your risk.  When attacks are imminent, companies struggle to keep their information and servers safe. Often, companies that are attacked see their email servers being the first in line to be targeted. Other times, companies don\u2019t even have the time to react to attacks. When using a third-party email filtering system, the risk of outsiders attacking servers directly on the company\u2019s network is almost nonexistent. Email threats are cut down at the source leaving only clean communications to go through the company\u2019s servers.<\/li>\n\n\n\n<li>They use industry-leading encryption and security practices.<\/li>\n\n\n\n<li>Outsourced antispam offers<strong> managed, enterprise-level spam filtering <\/strong>featuring multiple levels of spam, virus, malware, and phishing protection.<\/li>\n\n\n\n<li>They use <strong>multiple, constantly updated, intelligent, self-learning<\/strong> antispam and antivirus engines.<\/li>\n\n\n\n<li>They use<strong> Zero hour antivirus protection<\/strong> that detects and captures new forms of malware and viruses.<\/li>\n\n\n\n<li>Most third-party spam filtering providers have data centers in <strong>multiple geographical locations<\/strong> hence can guarantee very high levels of service.<\/li>\n\n\n\n<li>Leading spam filters usually require no administration on your part because they are managed by experts in the field of email security. This ensures that they block even the newest virus and other malware threats in ways most in-house systems cannot come close to matching. This means you can avoid the hassles of keeping up-to-date with the latest threats (viruses, malware, trojans, ransomware, phishing ploys), blacklists, and other aspects of the ever-evolving fight against spam.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" style=\"font-size:24px\"><span class=\"ez-toc-section\" id=\"2_Reduced_capital_investment\"><\/span><strong><span class=\"has-inline-color has-vivid-red-color\">2. Reduced capital investment<\/span><\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>In the past, the idea of a company implementing a solution always came hand in hand with a level of investment in infrastructure, project implementation, customization, and repetitive fine-tuning. <\/p>\n\n\n\n<p>In contrast, with <a href=\"https:\/\/www.mailsafi.com\/cloud-based-spam-filtering\">third-party solutions<\/a>, sometimes called Software-as-a-Service (SaaS), a company can acquire the same services but without the investment and overhead of a full implementation.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-vivid-red-color has-text-color\" style=\"font-size:24px\"><span class=\"ez-toc-section\" id=\"3_Saving_on_bandwidth_and_resources\"><\/span><strong>3. Saving on bandwidth<\/strong> <strong>and resources<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Ensuring that company data is always protected is never a luxury. Companies take special attention in making sure that downtime, system crashes, and outsider threats are minimized. Managing spam effectively can seriously slow computer functions as all of the processing required to filter spam is a significant, round-the-clock burden. Taking on the responsibility of your own spam filtering means more bandwidth use and more storage space occupied and a lot more CPU required to manage this potential load. <\/p>\n\n\n\n<p>At the same time, investing in high availability and redundancy systems can become a huge expense that negatively affects cash flow, especially if there\u2019s a specific high-availability level that the company is looking to achieve. Companies are in the business of conducting successful operations. They are not in the business of creating data-centers that are highly available and redundant.<\/p>\n\n\n\n<p>By using a third-party provider for your spam filtering, your business can minimize wastage of company resources.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-vivid-red-color has-text-color\" style=\"font-size:24px\"><span class=\"ez-toc-section\" id=\"4_Email_queuing\"><\/span><strong>4. Email queuing<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>If your mail server(s) become unavailable, your email is safe and is queued on your providers\u2019 servers as you remedy the issue that interfered with your server(s). And in some cases, if you are on <strong><a rel=\"noreferrer noopener\" href=\"https:\/\/www.mailsafi.com\/email-archiving\" target=\"_blank\"><span class=\"has-inline-color has-vivid-cyan-blue-color\">email archiving<\/span><\/a><\/strong>, you can get email continuity services. This means you are able to access your emails when your server is unavailable.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-vivid-red-color has-text-color\" style=\"font-size:24px\"><span class=\"ez-toc-section\" id=\"5_Easy_to_deploy\"><\/span><strong>5. Easy to deploy<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>For most outsourced spam filters to work, you do not need to download or install any additional software in your environment.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-vivid-red-color has-text-color\" style=\"font-size:24px\"><span class=\"ez-toc-section\" id=\"6_Outbound_email_filteringrelaying\"><\/span><strong>6. Outbound email filtering\/relaying<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Your emails are also filtered as they are leaving your organization. This effectively gives protection against legal action and loss of hard-earned brand equity that may result from blacklisting.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-vivid-red-color has-text-color\" style=\"font-size:24px\"><span class=\"ez-toc-section\" id=\"7_Can_better_handle_email_traffic_spikes\"><\/span><strong>7. Can better handle email traffic spikes<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Unlike most in-house spam filtering systems, outsourced spam filtering readily scales as needed. A company\u2019s own spam filters are generally not built to handle floods of incoming emails such as those that may be experienced in directory harvest and distributed-denial-of-service attacks. If they are, they are over-built to incorporate capabilities rarely or never used. This is a waste of money and resources.<\/p>\n\n\n\n<p>In contrast, outsourced email security systems are usually prepared to stop onslaughts of spam. This prevents interference with regular email delivery and means internal systems will not be brought to a crawl or to a dead stop.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-vivid-red-color has-text-color\" style=\"font-size:24px\"><span class=\"ez-toc-section\" id=\"8_IT_staff_can_focus_on_more_important_jobs\"><\/span><strong>8. IT staff can focus on more important jobs<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Personnel in the IT department can devote time to jobs that relate directly to the company\u2019s goals and objectives.<\/p>\n\n\n\n<h2 class=\"wp-block-heading has-vivid-red-color has-text-color\" style=\"font-size:32px\"><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span><strong>Conclusion<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Smart businesses realize that <strong><a rel=\"noreferrer noopener\" href=\"https:\/\/mailsafi.com\/blog\/what-does-email-spam-and-spam-filtering-mean-for-businesses\/\" target=\"_blank\"><span class=\"has-inline-color has-vivid-cyan-blue-color\">spam filtering protection<\/span><\/a><\/strong> isn\u2019t an overhead expense. It is an investment. While a company would certainly be making a smart decision by prioritizing spam protection, it would be shortsighted to view in-house efforts as the best way to fight spam.<\/p>\n\n\n\n<p>By outsourcing spam filtering, an organization can reap greater returns on antispam investments. The business will also keep system resources and networks freed up for more important business matters. It will avoid slowing down systems and networks unnecessarily, prevent wastage of resources and costs associated with worst-case scenario designs, and most importantly, enjoy safer email communication round-the-clock.<\/p>\n\n\n\n<figure class=\"wp-block-pullquote\"><blockquote><p><strong><em>Spam filtering is an investment whose returns are better maximized by outsourcing the service.<\/em><\/strong><\/p><\/blockquote><\/figure>\n\n\n\n<p>If you are in the market for a spam-filtering solution, you can join MailSafi. With MailSafi:<\/p>\n\n\n\n<figure class=\"wp-block-pullquote\"><blockquote><p><strong><em>Most customers see a return on their investment in just a matter of days!<\/em><\/strong><\/p><\/blockquote><\/figure>\n\n\n\n<p>Whether you are a small business with no IT staff or a large corporate enterprise, you can let us make spam-free inboxes a reality for you. You don\u2019t have to be a large corporate to enjoy enterprise-level solutions. <a href=\"https:\/\/www.mailsafi.com\/subscribe\/create\" target=\"_blank\" rel=\"noreferrer noopener\"><strong><span class=\"has-inline-color has-vivid-cyan-blue-color\">Sign up <\/span><\/strong><\/a>today and let us take care of your spam problems.<\/p>\n\n\n\n<p>Still not convinced? Take advantage of our <strong><a rel=\"noreferrer noopener\" href=\"https:\/\/www.mailsafi.com\/subscribe\/create\" target=\"_blank\"><span class=\"has-inline-color has-vivid-cyan-blue-color\">MailSafi Email Security Free Trial<\/span><\/a><\/strong> before making any financial commitment.<\/p>\n\n\n\n<p><strong><a href=\"https:\/\/www.mailsafi.com\/contact-us\" target=\"_blank\" rel=\"noreferrer noopener\"><span class=\"has-inline-color has-vivid-cyan-blue-color\">Contact us<\/span><\/a><\/strong><span class=\"has-inline-color has-vivid-cyan-blue-color\"> <\/span>for more information.<\/p>\n<div class=\"pvc_clear\"><\/div><p id=\"pvc_stats_1644\" class=\"pvc_stats all  \" data-element-id=\"1644\" style=\"\"><i class=\"pvc-stats-icon large\" aria-hidden=\"true\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" version=\"1.0\" viewBox=\"0 0 502 315\" preserveAspectRatio=\"xMidYMid meet\"><g transform=\"translate(0,332) scale(0.1,-0.1)\" fill=\"\" stroke=\"none\"><path d=\"M2394 3279 l-29 -30 -3 -207 c-2 -182 0 -211 15 -242 39 -76 157 -76 196 0 15 31 17 60 15 243 l-3 209 -33 29 c-26 23 -41 29 -80 29 -41 0 -53 -5 -78 -31z\"\/><path d=\"M3085 3251 c-45 -19 -58 -50 -96 -229 -47 -217 -49 -260 -13 -295 52 -53 146 -42 177 20 16 31 87 366 87 410 0 70 -86 122 -155 94z\"\/><path d=\"M1751 3234 c-13 -9 -29 -31 -37 -50 -12 -29 -10 -49 21 -204 19 -94 39 -189 45 -210 14 -50 54 -80 110 -80 34 0 48 6 76 34 21 21 34 44 34 59 0 14 -18 113 -40 219 -37 178 -43 195 -70 221 -36 32 -101 37 -139 11z\"\/><path d=\"M1163 3073 c-36 -7 -73 -59 -73 -102 0 -56 133 -378 171 -413 34 -32 83 -37 129 -13 70 36 67 87 -16 290 -86 209 -89 214 -129 231 -35 14 -42 15 -82 7z\"\/><path d=\"M3689 3066 c-15 -9 -33 -30 -42 -48 -48 -103 -147 -355 -147 -375 0 -98 131 -148 192 -74 13 15 57 108 97 206 80 196 84 226 37 273 -30 30 -99 39 -137 18z\"\/><path d=\"M583 2784 c-38 -19 -67 -74 -58 -113 9 -42 211 -354 242 -373 16 -10 45 -18 66 -18 51 0 107 52 107 100 0 39 -1 41 -124 234 -80 126 -108 162 -133 173 -41 17 -61 16 -100 -3z\"\/><path d=\"M4250 2784 c-14 -9 -74 -91 -133 -183 -95 -150 -107 -173 -107 -213 0 -55 33 -94 87 -104 67 -13 90 8 211 198 130 202 137 225 78 284 -27 27 -42 34 -72 34 -22 0 -50 -8 -64 -16z\"\/><path d=\"M2275 2693 c-553 -48 -1095 -270 -1585 -649 -135 -104 -459 -423 -483 -476 -23 -49 -22 -139 2 -186 73 -142 361 -457 571 -626 285 -228 642 -407 990 -497 242 -63 336 -73 660 -74 310 0 370 5 595 52 535 111 1045 392 1455 803 122 121 250 273 275 326 19 41 19 137 0 174 -41 79 -309 363 -465 492 -447 370 -946 591 -1479 653 -113 14 -422 18 -536 8z m395 -428 c171 -34 330 -124 456 -258 112 -119 167 -219 211 -378 27 -96 24 -300 -5 -401 -72 -255 -236 -447 -474 -557 -132 -62 -201 -76 -368 -76 -167 0 -236 14 -368 76 -213 98 -373 271 -451 485 -162 444 86 934 547 1084 153 49 292 57 452 25z m909 -232 c222 -123 408 -262 593 -441 76 -74 138 -139 138 -144 0 -16 -233 -242 -330 -319 -155 -123 -309 -223 -461 -299 l-81 -41 32 46 c18 26 49 83 70 128 143 306 141 649 -6 957 -25 52 -61 116 -79 142 l-34 47 45 -20 c26 -10 76 -36 113 -56z m-2057 25 c-40 -58 -105 -190 -130 -263 -110 -324 -59 -707 132 -981 25 -35 42 -64 37 -64 -19 0 -241 119 -326 174 -188 122 -406 314 -532 468 l-58 71 108 103 c185 178 428 349 672 473 66 33 121 60 123 61 2 0 -10 -19 -26 -42z\"\/><path d=\"M2375 1950 c-198 -44 -350 -190 -395 -379 -18 -76 -8 -221 19 -290 114 -284 457 -406 731 -260 98 52 188 154 231 260 27 69 37 214 19 290 -38 163 -166 304 -326 360 -67 23 -215 33 -279 19z\"\/><\/g><\/svg><\/i> <img loading=\"lazy\" decoding=\"async\" width=\"16\" height=\"16\" alt=\"Loading\" src=\"https:\/\/mailsafi.com\/blog\/wp-content\/plugins\/page-views-count\/ajax-loader-2x.gif\" border=0 \/><\/p><div class=\"pvc_clear\"><\/div>","protected":false},"excerpt":{"rendered":"<p>Still not sure you whether you should outsource your spam filtering? Well, over 80% of organizations have had a virus, worm or trojan successfully infiltrate their network through email. Once spam actually reaches an employee\u2019s mailbox, it leaves your entire corporation at the mercy of your employees doing the right thing. 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